It's best to insert pictures in smaller sizes to reduce the size of your Word files. However, the picture is not actually "in" the file (which reduces file size) so if you email the document, pictures will not be included. You also have the option of linking to a picture file by clicking the arrow beside Insert in the Insert Picture dialog box and then choosing Link to File. Click the picture and click Insert or double-click the picture.Navigate to the location of the picture.Click the Insert tab and click Picture(s).When you copy and paste, the image can lose compression, change file type and also bring in other data that can increase file size. It's better to insert pictures using the Insert tab in the Ribbon, rather than copying and pasting from another file. Insert pictures instead of copying and pasting Select the option to delete cropped areas of pictures if desired.Ģ.Select the option to apply only to the current picture or uncheck the option to apply to all pictures.Click Compress Pictures in the Adjust group.Click the Picture Tools Format or Picture Format tab in the Ribbon.
You may wish to try this with one picture at a time to be sure you are satisfied with the result after compression. However, you can compress one or all pictures in a Word file. Ideally, if you use small sizes when you insert pictures, this will reduce the size of your Word documents. In the Properties area, file size is listed beside Size.įor some of the following strategies, you will need to close and save the file and then check file size again to see a difference in file size.
Recommended article: How to Hide Comments in Word (or Display Them)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > For example, the Picture Tools Format tab may appear as Picture Format. For Word 365 users, Ribbon tabs may appear with different names. Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings.
Good options to try are WordPad, Open Office, LibreOffice, and Notepad. If that doesn't work, you should try to open the document in a different program to see if it can be recovered. Word does its thing and tries to open the document and fix any internal pointers that may have gone haywire. Word displays different ways you can open the document.
He wonders about the best way to get into his document.Īnytime you start seeing messages like this-particularly if your machine isn't really limited on RAM or disk space-it means there is a good chance that your document file is somehow corrupted. When he tries, Word responds, "The document is too large for Word to handle." Danesh has had it open in Word before, and the system he's using has more than enough resources available. Danesh has a document that he is trying to open in Word 2010.